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BASIC SHOW INFO

 

Show hours

Saturday, March 6, 2027 from 10 AM - 5 PM

Sunday, March 7, 2027 from 10 AM - 3 PM

• All booths must be set up by Saturday at 9:30 AM.  

• Vendors must check in prior to 9 AM and before setting up. 

• Set up is:

  • Friday: Noon - 4:30 PM (building closes at 5pm).

  • Saturday: 6:30 AM - 9:30 AM and attendee doors open at 10 AM.

• No booths are to begin tear down until Sunday at 3:00 PM. 

• Failure to comply may result in fees.

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Location

Clark County Event Center - Exhibit Hall C

​Load-in and Show Entrance: NE 174th St off of 17402 NE Delfel Rd., Ridgefield, WA 98642

Venue Phone: 564-397-6180

WCHE Staff Phone: 408-234-2582 (please text or email first)

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Accommodations

HOTEL

See https://www.clarkcoeventcenter.com/p/attend/partner-hotels for a list of partner hotels. 

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CAMPING/RV

The Event Center does not have a campground. This site is recommended: https://www.rvinnstyleresorts.com/properties/clark-county-fairgrounds-rv-park-storage/ 

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Show prizes

If you are providing a prize for the show, you have the option of running your own giveaway at your booth or providing your giveaway item to us for the Prize Booth Table.  Each guest will receive a general raffle ticket at the door and be able to enter to win prizes at our Prize Booth. 

If you are providing a certificate for the Prize Booth, please send us your certificate at least one week prior to the show to be included- we will also need to know the value.  If you have a physical item, please send us an email (at least one week prior to the show) listing out the contents of your physical item and the value.  Any questions, please email us at westcoasthomesteadingexpo@gmail.com.

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 PLEASE REMEMBER:  We do not consider coupons or discounts on services as prizes. All "prizes" offered at the shows MUST be stand-alone gifts.  Feel free to offer coupons/ discounts from your booth to all attendees and/or as a bag insert.

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EXHIBITOR CHECK-IN, SET UP, & TEARDOWN

 

Exhibitor check-in

All exhibitors and participants must check-in prior to setting up at the show.  Please enter the exhibit hall through the vendor load in entrance. You can access this entrance on the front of the Event Center off of NE 174th St. The parking area immediately around the building is for Load-in and out ONLY. Please park, check-in at Exhibitor Check-in table, unload, and then plan to move your vehicle so other vendors can do the same.  All vendors MUST be checked in by 9 AM on Saturday in order to keep your booth space.

 

Badges

• Badges will be provided at Check-in and must be used to gain access to the exhibit halls during the event 

• Each regular booth is provided 2 badges for access

  • Any additional passes must be reserved in advance, by (Deadline: 02/15/2027) requesting additional badges via ExpoGenie. 

  • Any badges that need to be picked up during show hours will be at the Concierge/Info counter in the show entrance.

  • Any additional badges not reserved in advance of 02/15/2027 deadline will need to purchase tickets for entrance.​

 

WIFI

WIFI will be provided at vendor check-in.

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Teardown

•  Teardown begins at 3 PM on Sunday, March 7th

•  Any move-out on Saturday must be pre-approved.

•  Teardown and move-out ends at 7 PM

• Any vendor that begins teardown before Sunday at 3 PM will be assessed a $400 fee, as this a disservice to the attendees and your fellow exhibitors. In addition, load-out carts are NOT allowed on the show floor during show hours. This is a safety violation and will result in a fee if in violation of this safety regulation. Thank you for complying and finding staffing to stay until the show ends.

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VENUE & EVENT POLICIES

 

Onsite animals, bird, and livestock

The Clark County Event Center welcomes your farm and homestead animals, birds, and livestock. You are required to bring all necessary pens, cages, harnesses, etc. to contain your animal(s).  Bedding material can be provided upon request.  Please let the show event manager know that you will need bedding for your booth. Doo Doo Dumpsters will be provided complimentary, but it is the vendor/exhibitor's responsibility to keep the pen/space as clean as possible.  Vendors are responsible for their own feed and hay.  Animals may stay in the Event Hall overnight on Saturday, March 6th. We will have onsite security. You are welcome to walk animals around the event as long as a handler is with them at all times.

All animals entering Washington State must comply with the animal importation requirements of the Washington State Department of Agriculture as specified in State WAC 16-54.

Show management has the right to ask for an animal to be removed from the show (for safety concerns or at their discretion).

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Outside food & food sampling

Clark County Event Center does not allow outside food to be sold for consumption.  Food Sampling is permitted for those in the food and/or beverage industry and must abide by all regulations.

 

Show sampling/cooking

For any booths choosing to share food samples, please see that the basic policy states...

Cooking at booths is not permitted. No free samples of food, beverage, alcohol or any product may be given away or otherwise distributed by show personnel or vendors without prior written approval by the venue. Vendors offering samples must submit a Certificate of Insurance for a $1,000,000 General Liability Policy naming FSMG (the venue) as Additional Insured. Samples must be less than 1 ounce in size.  Please Note: The selling of food or beverage for onsite consumption is prohibited.

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Anyone handing the food samples must wear plastic gloves to comply with the Health Department.

 

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Health department permits

If you will be sampling or serving food of any type, you will need to bring a copy of your Health Department Permit with you to the event.  If you have questions about food safety and Clark County Health Department regulations, please visit: https://clark.wa.gov/public-health/food-service-temporary-event.  Having proper food handling permits is the responsibility of the exhibitor/vendor.

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Selling farm products (ex: meat, eggs, etc.)

For selling meat, eggs, and other local fresh farm products at our event, we follow the same rules of other Farmer’s Markets in Clark County, WA, which requires compliance with state regulations regarding licensing, labeling, and temperature control. Eggs must be stored at 45 degrees or less and meat must be from approved, inspected sources (USDA or custom exempt), typically requiring a Washington State Department of Agriculture (WSDA) Egg Handler License for off-farm sales. If you have an exempt status, please let us know.

 

Just like other markets, you will need a temporary permit to sell your food products at our expo.  This is a low cost permit and can be easily obtained online HERE: https://clark.wa.gov/public-health/food-service-permitting-information

 

We recommend directing any health department regulation questions directly to the Clark County Health Department:

 

Call 564.397.8000 or email eph@clark.wa.gov.

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Garbage

There is no booth garbage service available for the show.  Each exhibitor is responsible for having necessary garbage cans and to keep the garbage at their booth under control during the event / show hours and after the event. 

 

Selling, taxes, & licensing

All event participants are required to abide by the sales, tax, and licensing rules of Washington State and the City of Vancouver. 

 

Registered to sell in Washington State?

The Washington State Department of Revenue requires that vendors selling in the State of Washington must be registered with the Department of Revenue in Washington and that they have a UBI# and that they must collect and remit sales tax on taxable sales occurring at the event.  You may qualify to register on a temporary basis, see the Temporary Registration page. If you have an active tax registration in Washington, then you should be good to go!  For a regular (non-temporary) registration visit…http://bls.dor.wa.gov/file.aspx for information on filing this license to do business in Washington State.

 

Vendors can also register with the Department by:

• Filing a Master Application online at http://www.dol.wa.gov/forms/700028.htm.

• Visiting any of the Department’s local offices or Unified Business Identifier (UBI) service locations.

• Calling the Telephone Information Center at 1-800-647-7706.

 

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Tax Information - Sales made at special events

• Sales of tangible personal property at special events are generally subject to sales tax. Vendors must collect and remit the applicable combined state and local sales tax rate to the Department of Revenue.

• The combined state and local tax rate varies throughout the state, depending on the location where the sales are made. For the correct tax rate to charge for a specific location, see our online Tax Rate Lookup Tool at: http://dor.wa.gov/content/findtaxesandrates/salesandusetaxrates/lookupataxrate/default.aspx.

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Licensing

All participating businesses selling products or services at the event must be a licensed business.  It is the responsibility of each business to know what licensing they are required to have to do business and what taxes they owe. 

 

PARKING AND DIRECTIONS

General Directions to the Exhibit Hall at the Clark County Fair Grounds 17402 NE Delfel Road, Ridgefield, WA 98642

 

The Clark County Event Center at the Fairgrounds is conveniently located in Ridgefield, Washington, just 20 minutes north of Portland, Oregon, and a short drive from Vancouver, WA. For more details see Clark County Event Center. 

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During load-in and load-out, you may pull your vehicle up the building off NE 174th St. Once done, we please ask you to park your vehicle in the main parking lot. ​​​

 

THANK YOU!

If you have any other questions for our team, please do not hesitate to let us know. 

Reach out via email at westcoasthomesteadingexpo@gmail.com or visit the Vendor Resources page for additional details. 

 

Thank you for joining us this year for the 2027 West Coast Homesteading Expo!